Faculty Handbook 2020-21 
    
    Sep 26, 2020  
Faculty Handbook 2020-21

IX. SERVICES AND FACILITIES


IX. SERVICES AND FACILITIES

A. Telephone
B. Mail
C. Duplicating Services
D. Instructional Supplies and Equipment
E. Audio-Visual/Instructional Technology
F. Media Studies Facilities
G. Psychology Laboratory
H. Jean M. Pitzer Archaeology Laboratory
I. Ruth and Lee Munroe Laboratory for Cross-Cultural Research
J. Fletcher Jones Language and Culture Laboratory
K. Computer Facilities
L. Office of Foundation and Corporate Relations
M. Meeting Rooms
N. The Libraries of the Claremont Colleges
O. Marquis Library and Reading Room
P. Bookstores
Q. Campus Security
R. Monsour Counseling and Psychological Services
S. Dining Hall
T. Grove House
U. Faculty/Staff Lounge
V. Administrative Support Assistance
W. Student Assistance to Faculty Members
X. Office of Communications
Y. Director of Human Resources
Z. Staff Holidays

A. TELEPHONE
The telephone number of the Claremont Colleges is (909) 621-8000. A call to any office within the Colleges  may be made by dialing the extension number only, which is listed in the Claremont Colleges Faculty/Staff Directory. Extensions which start with a “1” may be dialed directly from off-campus phones by using the prefix “621,” and those extensions which start with a “7” may be dialed directly by using the prefix “607.”

Local telephone numbers  may be reached by dialing ‘9’ and the number.

Long distance calls concerned with College business may be initiated by dialing ‘9’ then ‘1’ and the area code and number.  The Faculty and Student Research Awards Committee will consider applications from faculty members for research-related long distance calls.  Should faculty member exceed a reasonable level of telephone expenses, the Dean of Faculty will require that he or she reimburse the College. 

Personal long-distance calls are to be billed to a personal phone calling card.

Additional information regarding Claremont Colleges telephone service can be found on the CUC homepage http://www.cuc.claremont.edu  then clicking on “Telephone Office.”

B. MAIL

Faculty and administrative offices have a locked mailbox (for U.S. and inter-campus mail) in the Scott Hall Lobby. The Atherton Mail Center is open from 8:00 to 5:00 p.m., Monday through Friday, during the academic year. Campus mail, personal stamped U.S. mail, and official Pitzer College mail needing postage may be deposited in the mail slot in Scott Hall or in several designated places throughout the academic complex. Mail in the Atherton Mail Center is picked up Monday through Friday at approximately 2:30 p.m.

U.S. Mail is picked up and delivered to Pitzer Monday through Friday. Mail is generally delivered to mailboxes by 3 P.M. Official Pitzer College mail for business and course-related correspondence is metered daily at 1.m. and delivered to the Claremont Post Office at 4:30, Monday through Friday. All mail to be metered must include the name of the sender or department in the upper left-hand corner for billing purposes. All Pitzer mail is sent First Class unless the contents are clearly designated as books, published manuscripts, or other printed matter. All printed material destined for overseas locations must be so designated in order to qualify for special Air Mail rates. Personal mail, including Express mail should be stamped before deposit; only letters and parcels in support of College business will be posted by the mail room at College expense. Express mail service is available through the mail room for next-day delivery of printed materials. Faculty are urged to minimize the use of this costly service by employing it only when the rapid transmission of material is necessary.

The campus mail system circulates mail among all the Claremont Colleges. The office is located in Pendleton Business Building and operates a daily mail pick-up and delivery service to the Pitzer Mail room at 6 a.m. and 12 noon.

Faculty members on leave (away from Claremont) should contact their regular correspondents and arrange to have their mail sent to their leave address. For other correspondence, please coordinate with the mail room supervisor to request to have your First Class mail forwarded and to arrange a hold for bulk mail.

A FAX machine  is available in the Scott Hall first-floor copy room adjacent to the Dean of Faculty offices.

C. DUPLICATING SERVICES

Duplicating Services is located in Bernard 111 (ext. 18461). It is open from 8 a.m. to 5:00 p.m. during the academic year; summer hours will be posted. There are facilities and personnel for photocopying. Photocopying machines are also located on the second floors of Bernard and Fletcher Halls and in Broad Center for use by faculty.

Research/Class-related/Professional Duplicating:  At the beginning of each semester, full-time faculty members will begin with 2000 copies for duplicating of single copies of class-related and professional and research materials. Please do not use this allocation for making multiple copies for classroom distribution, as the photocopy machines in Bernard, Fletcher, and Broad Center are not intended to handle large jobs. Multiple copies should be taken to the Duplicating Room in Bernard 111 or given to the faculty assistant who will see that copies are made for distribution.(The Research and Awards Committee will consider requests for larger allotments for research purposes.) The Dean of Faculty asks that each faculty member limit class hand-outs to approximately 50 pages per student. If you anticipate that photocopied material will be a heavy component in your courses, a modest sum should be collected from each student at the beginning of the semester. An alternative to photocopied material would be to post readings on Web CD or place copies on reserve at Honnold or the Marquis Reading Room in Mead Hall.

If you wish materials to be photocopied from books, please allow lead time of at least one week to complete. If materials from books are to be distributed to students, refer to Copyright Guidelines below. Duplicating personnel, faculty assistants, and student assistants will be asked to comply with these guidelines.

The duplicating machines on the second floor of Bernard and Fletcher and Broad Center will be programmed for each faculty member with individual numbers which must be used when duplicating materials. Faculty will use the machine closest to their office-offices located in Broad Center use the machine in Broad Center, Broad Hall, Bernard and the north end of Scott Hall will use the copier in Bernard; offices in Fletcher, Avery and the south end of Scott Hall will use the copier in Fletcher.

Duplicating Copyrighted Materials:  In order to assure compliance with federal copyright laws, the College has instituted a plan to secure the permission of the holders of copyrights, before materials are copied and distributed to students. For course packets requiring copyright permission, contact Tom Bauer, Director of Huntley Bookstore, x73208.

The following guidelines for duplication of copyrighted materials are reprinted from Questions and Answers on Copyright for the Campus Community, National Association of College Stores, Inc. and the Association of American Publishers.

Agreement On Guidelines For Classroom Copying in Not-For-Profit Educational Institutions With Respect to Books and Periodicals.

MULTIPLE COPIES FOR CLASSROOM USE:

Multiple copies (not to exceed in any event more than one copy per pupil in a course) may be made by or for the teacher giving the course for classroom use or discussion, provided that:

A. The copying meets the tests of brevity and spontaneity as defined below; and,
B. Meets the cumulative effect test as defined below; and
C. Each copy includes a notice of copyright.

DEFINITIONS:
Brevity:

i. Poetry: (a) A complete poem if less than 250 words and if printed on not more than two pages or (b) from a longer poem, an excerpt of not more than 250 words.

ii. Prose: (a) Either a complete article, story or essay of less than 2,500 words, or (b) an excerpt from any prose work of not more than 1,000 words or 10% of the work, whichever is less, but in any event a minimum of 500 words. (Each of the numerical limits stated in “i” and “ii” above may be expanded to permit the completion of an unfinished line of a poem or of an unfinished prose paragraph.)

iii. Illustration: One chart, graph, diagram, drawing, cartoon or special picture per book or per periodical issue.

iv. “Special” works: Certain works in poetry, prose or in “poetic prose” which often combine language with illustrations and which are intended sometimes for children and at other times for a more general audience fall short of 2,500 words in their entirety. Paragraph “i” above notwithstanding such “special works” may not be reproduced in their entirety; however, an excerpt comprising not more than two of the published pages of such special work and containing not more than 10% of the words found in the text thereof may be reproduced.

Spontaneity:

i. The copying is at the instance and inspiration of the individual teacher; and
ii. The inspiration and decision to use the work and the moment of its use for maximum teaching effectiveness are so close in time that it would be unreasonable to expect a timely reply to a request for permission.

Cumulative Effect:

i. The copying of the material is for only one course in the school in which the copies are made.

ii. Not more than one short poem, article, story, essay or two excerpts may be copied from the same author, nor more than three from the same collective work or periodical volume during one class term.

iii. There shall not be more than nine instances of such multiple copying for one course during one class term

(The limitations stated in “ii” and “iii” above shall not apply to current news periodicals and newspapers and current news sections of other periodicals.)

PROHIBITIONS:

Notwithstanding any of the above, the following shall be prohibited:

A. Copying shall not be used to create or replace or substitute for anthologies, compilations, or collective works. Such replacement or substitution may occur whether copies of various works or excerpts therefrom are accumulated or are reproduced and used separately.

B. There shall be no copying of or from works intended to be “consumable” in the course of study or teaching. These include workbooks, exercises, standardized tests and test booklets and answer sheets and like consumable material.

C. Copying shall not:

a. substitute for the purchase of books, publisher’s reprints or periodicals;
b. be directed by higher authority;
c. be repeated with respect to the same item by the same teacher from term to term. D. No charge should be made to the student beyond the actual charge of the photocopying.

Faculty are urged to make their requests sufficiently in advance of the time needed for class use so that copying can be accomplished in a timely fashion. Two (or four) copies of articles will be duplicated for distribution to Mead and/or Honnold libraries. Please specify to which library distribution is required. Copies placed at Honnold will be put on two-hour closed reserve.

Recycling:  The College encourages efforts to conserve paper and to recycle that which is used. Faculty and staff are encouraged to copy on both sides of the paper where possible and to avoid extensive copying where alternative access to material exists. Recycle wastebaskets are in most offices and larger recycling containers are available across the campus.

D. INSTRUCTIONAL SUPPLIES AND EQUIPMENT

Requests for special instructional needs and equipment (or any other class-related expense) should be directed to the Dean of Faculty. If possible, the request should be accompanied by a detailed description of the item, catalog number, quantity desired, and estimated cost. Every effort will be made to meet reasonable requests as the budget permits.

E. AUDIO-VISUAL/INSTRUCTIONAL TECHNOLOGY

The Office of Audio Visual (AV) is a center for the storage, location, development, and use of audio-visual resources. Students and faculty members are encouraged to use films, maps, slides, tape recordings, videotapes, and other non-print media to assist classroom and research presentations. In addition, a large inventory of information and equipment in these media is available for use by Pitzer students in the preparation of individual projects for classroom or thesis work.

Requests for audio-visual materials (films, slides, projectors, recorders, etc.) should be made well in advance of the time needed in order to assure availability and effective scheduling. The office is located in McConnell 100 and can be reached by calling ext. 72638.

F. MEDIA STUDIES FACILITIES

The Mosbacher/Gartrell Center for Media Experimentation and Activism at Pitzer College is a modern production center containing editing suites, lab stations and an Instruction studio along with venues for student screenings, visiting artists’ presentations and critiques of student productions. Production equipment available in the center includes portable broadcast quality hi- definition video cameras, 8mm, Super 8 and 16 mm cameras, sound equipment, lighting tools, and camera support packages. Post-production facilities include a copy/animation stand, Super 8 editors, 16 mm and super 8 telecine equipment and twelve Final Cut Pro Studio non-linear digital editing systems supporting enhanced effects and titling, animation and digital sound editing features. The Production Center is constantly updating and replacing equipment to follow current media trends and has recently lead workshops on the Canon Mark ii digital SLR and compositing techniques, as well as Maya, and various professional animation software options. Sound, lighting, and video offerings often evolve based on student interest.

G. PSYCHOLOGY LABORATORY

The Psychology Laboratory, located in Broad Hall, 1st floor, provides classroom and research facilities for psychology. One-way vision rooms may be used for observing children’s behavior and social interactions in small groups and for monitoring interviewing techniques. Additional small rooms are available for individual research projects, with such equipment as biofeedback devices, portable videotape unit, tachistoscope, polygraph, reaction timers, psychological test files, and several microcomputers. In addition, there are facilities for studying physiological aspects of behavior.

H. THE JEAN M. PITZER ARCHAEOLOGY LABORATORY

The Archaeology Laboratory, located in Broad Hall 125, provides classroom and research facilities for students in archaeology, physical anthropology, and the development of material culture.

I. THE RUTH AND LEE MUNROE LABORATORY FOR CROSS-CULTURAL RESEARCH

The laboratory, part of the cultural anthropology program, is located in Broad Hall 127. It provides facilities for comparative anthropological research.

J. FLETCHER JONES LANGUAGE AND CULTURE LABORATORY

Located in Broad Hall 208 (Language Computer Lab) and 209 (Language Lounge), the laboratory provides services to faculty, student, staff, alumni, and trustees. Facilities include multimedia support in learning modern languages and the study of other cultures, individual training for faculty in the use of technology in support of teaching language and culture, as well as faculty support for research in applying technology to advance the teaching of language and culture.

K. COMPUTER FACILITIES

The Bernard Hall computing lab houses both Mac and Windows computers. These are intended primarily for use in electronic communications, instruction and research. All have multi-media capability and are directly attached to the Pitzer College network with internet access. It is 24- hour accessible.

The Machine Room in Broad Hall 212 houses Network, Email, Web, file and print servers for use by the Pitzer community. All buildings on campus are inter-connected with a fiber-optic based network which provides access to computers located on campus, the Honnold-Mudd Libraries’ electronic services (including their on-line catalog and various bibliographic databases) and a high speed connection to the Internet.

The Kenneth and Jean Pitzer Computer Classroom in Broad Hall 213 houses 18 Windows computers. The Social Sciences Statistics Laboratory in Broad Hall 119 houses 18 Windows computers for the use of Social Science faculty and students in statistical research and instruction. The Fletcher Jones/Booth Ferris Language Laboratory in Broad Hall 208 houses 17 Mac computers for use in language instruction. All classrooms on campus provide a full multi- media capable service including data/video projection teaching station, DVD player, video/audio play and record, etc.

Normal computer usage of these facilities (including access to the Internet) is available without charge to Pitzer students and faculty. Print credit of approximately 300 pages of black and white print is provided each semester, and color printing is available for a nominal fee.

The campus has wireless network coverage that has been expanded to now cover the entire residential halls. We continually add additional wireless access points to our academic and administrative buildings; we are concentrating on classrooms to Insure adequate coverage and optimal performance. The Claremont Colleges as a whole are building an infrastructure that will allow seamless network connectivity while roaming the campuses with a laptop computer or other wireless ready device.

L. OFFICE OF FOUNDATION AND CORPORATE RELATIONS

See  Appendix E at end of the Handbook for information on resources and assistance available for seeking grants and other funding.

M. MEETING ROOMS
Reservations for rooms must be made through the Special Programs office (ext. 18104) or by email to “Room_Reserve@Pitzer.Edu”. Please keep the following in mind when making a request:

1) room requested and alternative rooms;
2) date;
3) start and end times;
4) number of persons expected for event;
5) what the room is being reserved for;
6) special setups and/or A-V needs. Form for special set-up requests available from the Special Programs Office, Scott 104 The Registrar’s office handles all requests for rooms for regularly scheduled classes. Please note the facilities that are reserved through other offices (residence halls, Grove House, computer labs, psychology labs, film/video labs, arboretum).

N. THE LIBRARIES OF THE CLAREMONT COLLEGES
The Libraries of the Claremont Colleges offers a wide range of services to faculty and students. Faculty are encouraged to acquaint their students with these services by arranging visits to the library for their students and presentations by appropriate reference libraries. Requests for library book purchases are made through Intercollegiate field committees. For further information, please contact the Dean of Faculty’s Office for name of faculty member assigned for the current academic year.

Lists of books and other materials to be placed on reserve should be made on forms provided for that purpose by the Reserve Desk of the Library, obtained from faculty assistants or directly from Honnold. To assure timely action on your request, please provide the call number for each book requested.

For accessing library services through the internet, go to http://voxlibris.claremont.edu.

O. MARQUIS LIBRARY AND READING ROOM

For the convenience of students who wish to use a quiet, on-campus study room with basic reference materials, a reading room is available in Mead Hall. In addition to the reference collection and study carrels, the Reading Room includes selected newspapers and periodicals and open browsing shelves for pleasure reading–most of which are contributed by faculty, students and staff. Copies of assigned classroom readings are also kept on reserve in the Marquis Library and Reading Room. A duplicating machine is available in the Reading Room for their use. The Reading Room is supervised by the Dean of Students Office, Scott 130 (ext. 72827) and is staffed by work-study students during the school year.

P. BOOKSTORES

The Huntley Bookstore of the Claremont Colleges serves as the primary bookstore for all the colleges and is located at Eighth & Dartmouth (ext. 71502/73783). In addition to selling textbooks and other course material required for classes, the bookstore has between 40,000 and 50,000 general reading titles in stock, as well as an extensive selection of student and office supplies, gifts, sundries and snack foods. The computer store offers academic pricing for computers and software and stocks peripheral needs at competitive prices. A full service ATM is located in the foyer of the store. Bottom Line Travel Agency, a full service agency, is also located in the bookstore. For more information and to order textbooks, computers, and general merchandise, visit the website <http://www.Huntley.Claremont.edu>

Textbooks for all classes are ordered through the Huntley Bookstore. The bookstore sends all professors textbook order forms each semester well in advance of the deadlines. The faculty assistants always have a supply on hand if you do not receive any or need extras. Book orders may also be placed online Publishers prefer that you request desk copies directly from them. A copy of the NACS Desk Copy Request form follows this section. This form is not copyrighted, and can be produced at will.

Some classes will require customized course packets rather than the traditional textbook. You will need to obtain copyright clearance prior to producing the course packet. Huntley offers a Copyright Permission Service that provides search, permission and production services for your course packets. All material produced by Huntley Bookstore has met the legal requirements for use in classes, and all appropriate fees have been paid to the copyright holders.

See Copyright information under Sec IX.C-Duplicating.

Q. CAMPUS SECURITY

Campus Security is located at 251 E. 11th Street. Security personnel are on duty 24 hours a day year round to help provide safety and security for our students, faculty and staff. Security may be reached by calling 621-8170/607-2000.

Campus Security is staffed by employees who are specifically trained and responsible for a full range of public safety services including: crime reports, apprehension and arrest of suspects, enforcement of all federal, state and local laws, as well as college policies and regulations, responding to suspicious persons and activity calls, medical emergencies, fire emergencies, traffic accidents, parking and traffic enforcement, safety hazards, escort services and a host of related security services.

The Department has an active crime prevention unit to help provide the community with comprehensive programs promoting the reduction of crime. However, it must be recognized that ultimately each individual is responsible for his/her own safety and security. In this regard, the following suggestions are highly recommended:

Report all crimes and suspicious activity/persons immediately (extension 72000). Prompt reporting may assist in apprehension and prevention of future crimes.

Keep dorm/residential or office door(s) locked; don’t prop open exterior doors. Exercise good judgment when walking alone at night.

Request escort service when traveling alone on campus at night. Participate in crime prevention programs.

NOTE: All students and employees must register their cars and motorcycles with Campus Security every academic year. Temporary parking permits are required for visitors and are available at Security.

R. MONSOUR COUNSELING & PSYCHOLOGICAL SERVICES

The Monsour Counseling and Psychological Services (ext. 18202) is located at 757 College Way, and has a staff of six Ph.D. psychologists as well as graduate psychology interns who provide therapeutic and preventive/educational services to help students develop emotionally and cope with the stresses of college life. Individual, couples, and group therapy are offered and are provided confidentially. Workshops and structured groups are offered on topics such as Stress Management, Eating Disorders, Relationship Issues, Enhancing Self-Esteem, Graduate/Re-Entry Support, and Sexual Abuse. Referrals are made to mental health resources in the community when necessary.

S. DINING HALL

The dining hall is located on the main floor of McConnell Center and is open at the following times during the academic year:
Breakfast:                     7:30 - 9:00 a.m. (M-F)
Brunch:                         10:30 - 12:30 p.m. (Sat., Sun.)
Lunch:                           11:15 a.m. - 1:30 p.m. (M-F)
Dinner:                          5:00 - 7:00 p.m.(7 nights a week)

Boarding Pitzer students are encouraged to invite faculty members to meals in the dining hall which, when accompanied by a student, are free for the faculty member. Faculty may also purchase meal tickets at reduced cost from the Treasurer’s Office in McConnell Center.

T. GROVE HOUSE

The Grove House is a restored Arts & Crafts period home north of Mead Hall which serves as a Coffee House and offers an alternative lunch option. It has two meeting rooms, an art gallery, the Bert Meyers Poetry Reading Room, a guest room and is home to the Women’s Center. The guest room may be reserved by contacting the Grove House Committee or the Dean of Students Office (Mead Hall, x72821) at least one week in advance. The meeting rooms may be reserved on a regular basis or for single events by contacting the Grove House Committee through the Dean of Students Office, x18241.

U. FACULTY/STAFF LOUNGE

The Faculty/Staff Lounge is located in Avery 100. There are vending machines, a microwave oven, and refrigerators in the lounge. On advice of the Faculty Executive Committee, the lounge is intended primarily for use by faculty and staff; students and others are welcome as guests of a faculty or staff member.

V. ADMINISTRATIVE SUPPORT ASSISTANCE

Administrative support assistance is provided for the faculty on a priority basis. Assistance can be provided for various hardware- and software-related areas, to include such things as GIS training, web-page development, scanning, PowerPoint presentations, among others. In addition, support is available for the preparation of course materials, committee correspondence, and other professional related duties. Adequate lead time is appreciated. Faculty assistants are located in the core area on the second floor of Fletcher Hall.

W. STUDENT ASSISTANCE TO FACULTY MEMBERS

Research and other assistance by students is available to faculty and to administrative offices and is supported by work-study funds. Information regarding student assistance and applications are available from the Financial Aid Office, Scott 127 (ext. 18208/73822).

X. OFFICE OF COMMUNICATIONS

Faculty members are urged to respond to requests for information regarding their academic activities–conferences attended, lectures given, papers in progress, publications, etc. Responses should be directed to the Vice President of Communications, Mead 130 (ext.18219/73164).

Y. DIRECTOR OF HUMAN RESOURCES

The Director of Human Resources for the College works in the office of the College Treasurer, McConnell 310 (x78533), and is available to answer general questions regarding personnel policies, benefits, etc.

Z. STAFF HOLIDAYS

The following are staff holidays when secretarial and other staff support may be unavailable:
New Year’s Day
Martin Luther King, Jr. Day (third Monday in January) Cesar Chavez Day, (March 30)
Memorial Day (last Monday in May) Independence Day (July 4th)
Labor Day (first Monday in September) Thanksgiving Day
Friday following Thanksgiving
Christmas Day and the day before and the entire week between Christmas and New Year’s

On Labor Day, which is the day before classes generally begin and staff observe the holiday, faculty should make requests sufficiently in advance to accommodate the holiday. Academic support staff generally schedule vacation time when classes are not in session. When staff will not be available, every effort is made give notice and assure alternative forms of support.